Eastern Cape Event Planner
From Habonim Dror
The best Ken knestled away in the green
Aim of all events
We essentially want to create, thinking, creative and larger-than-life Madrichim. Madrichim who know who they are, who care about Habo and who are passionate about being involved. Madrichim who inspire admiration from the channies as was the case in days gone by, where maddies pulled crazy stunts, knew all the songs sung, would make a big deal about a channie’s birthday etc.
The Seminar should make them confident to become Madrichim and involved in the movement. It will give them tools, skills and know-how.
Historical Background
This is a project started in 2003. From 2003 - 2007 It was only catered to Bogrim 1's. 2003 and 2004 were major successes, but years 2005 - 2007 didn't ideally achieve a significant attendance. In 2008 it was catered for Shomrim and Bogrim 1's. 2009 saw the most succesful running of this project with 21 Shomrim and 20 Bogrim 1's.
See sikkum minutes from 2009 here: Sikkum 2009
See sikkum minutes from 2008 here: Sikkum 2008
Timeline
The following is a list of what needs to be done in running a successful April Seminar by what stage:
| Task | When it should be started | When it should be completed |
|---|---|---|
| Setting Dates | 7 months before | 6 months before |
| Flights | 4 weeks before December Machaneh | 2 weeks before December Machaneh |
| Designing posters and flyers | 3 weeks before Machaneh | At machaneh |
| Choosing a Rosh and a tzevet | Hanhaggah 2 | Hanhaggah 1 |
| Budget, Finance and Setting a price | January 4th | Hanhaggah 1 |
| Online Form | Just after Hanhaggah 1 | 1st February |
| Campaigning | Machaneh, subtly | 2 days before |
| Madrichim preparation | February | April |
| Food and ordering | March | April |
| Putting together the Tochniet | 1st March | 5 days before Seminar |
| Chavurah and Project Planning | Anytime | 5 days before Seminar |
Setting Dates
April Seminar has to be run in the Holiday period During April. You need at least 5 days to run a proper April Seminar
The campsite is booked out often, so that's why you must finalize dates around August
When setting the dates you need to consider the following:
- Pesach and community response- you cannot travel on certain days.
- When will people return from holidays?
- When does University and schools go back?
- Prices of flights.
Flights
These have to be booked in advance in order to save money. Once the dates are decided book them immediately through Mary Magid at Invogue travel (011 483 3700). In late February or early march, update the tickets with the correct amount of names and move any excess tickets you booked that you won't end up using.
Designing posters and flyers
Have this out and ready by Machaneh, so you can stick it up in the Shomrim and Sayarim Chader ochel.
During Hanhaggah, you must release the glossy flyer. 2009's flyer was a nightmare, don't use it as a model, start from scratch. You must include:
- Dates
- Some of the madrichim running it
- Why this is THE best leadership experience
- Why this is such an amazing oppertunity
Choosing a Rosh and a tzevet
The Rosh should be a full time movement worker, or something equivalent. This project needs to be followed closely and given a very high chinnuchic tochniet.
The Tzevet has traditionally been the upper leadership of Habonim or recently departed leadership of Habonim. Use less JHBers to save money on flights.
Budget, Finance and Setting a price
Very important that this is done properly.
Please see this budget to be used as a guideline.
This project needs some fundraising support. The WPZC gave R5000 in 2009
Online Form
This can be simple and straight forward.
include the main parts of the form, and use the setting from 2009.
Selection and group size
You need a significant group of the Shomrim and Bogrim 1's to attend to make this successful.
last year we were able to pull in roughly 20 Shomrim and 20 Bogrim. To be honest these numbers are always a little bit poor. This project should pull in the full core of each shichvah. There are way too many who fall through the cracks.
You should aim for 30 in each shichvah.
Campaigning
People have to come to April Seminar for the right reasons. They must care about Habo, want to have a say in the direction of the movement and be keen to
Madrichim preparation
The tzevet should be well versed in
Food and ordering
Utilize the Mini Mach Machaneh left overs
Putting together the Tochniet
This must be a combination of
Atmosphere
combination of fun, educational, empowering, inspiring
Bianca is poeshungry
Structure these in such a way that
